Smart Meetings

APRIL 8, 2025

Last year, we saw AI becoming a trend for meeting planners, but nobody was talking about its role in venue operations. We attract the best of the bestcertified venues that offer a gold-standard meeting experience. Thats why we include speakers on negotiation, influence and professional development. Its all connected.

2025 241

2025 Food and Beverage Sustainability Education 241

Smart Meetings

JUNE 27, 2023

Payne, CMP, CMM, strategic partner at INNOV8 Meetings + Events , to get her take on the current marketplace and its impact on meeting planners, and some helpful tips and tricks planners should be looking at when drafting up a contract with a hotel or venue. Negotiate the Details Prepare for pushback on all fronts, Payne advised. “I

Negotiating 231

Negotiating Contracts 2026 Hotels 231

Prestige Events Magazine

DECEMBER 10, 2024

Virtual and augmented reality for event previews, AI-powered event apps, and seamless hybrid event solutions will differentiate successful venues. Customers expect venues and events to cater to their specific needs, whether through curated delegate journeys, personalised digital interactions, or bespoke on-site services.

2025 258

2025 Technology Sustainability Financial 258

EventMB

MARCH 7, 2022

Contract experts share their advice on how best to negotiate in the current climate. Being a smart negotiator […]. The post Event Contract Negotiations in 2022 Are a Whole New Game by Maria Lenhart appeared first on [link].

Negotiating 209

Negotiating Contracts 2022 Hotels 209

EventSource

MAY 24, 2021

As you negotiate vendor contracts, be sure to keep COVID in mind and ask these important questions: . General: What is the venue’s policy on the postponement, and what are the associated fees? Don’t wait until the last minute to make changes or voice concerns with your wedding venue. Can we live stream our ceremony?

Venues 296

Venues Food and Beverage Negotiating Contracts 296

Event Marketer

OCTOBER 28, 2024

If I was to see a repeating mistake, is that event marketers and organizers are not asking valid questions when negotiating their venue contracts. Is the venue willing to lose a booking from you to hold on to that exclusivity? Somewhere along the line they were told they couldn’t ask questions. They absolutely can.

Event Tech 258

Event Tech Tech 2025 Negotiating 258

Smart Meetings

MARCH 7, 2025

1 2028 is Poised to Spur a Significant Market Shift With the demand for meeting space continuing to soar, event planners are increasingly feeling the pressure to lock in venues ASAP. Meeting profs can expect to have more breathing room when selecting venues, as the increased supply should ease some of the current space constraints.

2025 147

2025 2028 2030 Negotiating 147

EventMB

JUNE 25, 2024

Skift Take: AI-powered startup Nowadays features a virtual assistant that can communicate, negotiate and book event venues, all via email. — Miguel Neves Read the Complete Story On Skift Meetings

Venues 181

Venues Negotiating Meetings Site Selections 181

Velvet Chainsaw

FEBRUARY 25, 2021

In an effort to reduce and manage risks, venues and planners are adopting new contract clauses. No question, negotiating contracts is going to get more complicated as the industry rebounds. Future bookings are getting more difficult as organizations are more reluctant to take on new risks. Member Considerations and Communications.

Contracts 437

Contracts Financial Negotiating 2021 437

Smart Meetings

NOVEMBER 13, 2024

There were opportunities for us to buy out different destinations and evening event venues that we might not have had access to in a larger city.” Nobody minded; even the most high-end attendees of the over 1,000 people were more than willing to take a 25 minute trip into Seattle for a cool event, a cool venue and a great band,” she says.

2024 211

2024 Tech Transportation Negotiating 211

Smart Meetings

FEBRUARY 21, 2025

As a luxury hotel sales director, youve seen how increasingly sophisticated meeting planners are becoming in their venue selection. Sustainability Is Non-Negotiable More planners are prioritizing eco-conscious venues and destinations. Today’s elite corporate clients expect more than just recycling programs.

2025 130

2025 Meetings Sustainability Negotiating 130

EventMB

JULY 24, 2019

We are pleased to share the most comprehensive look at innovative venues to date, featuring a review of 400 venues and the 22 most impactful innovations in sustainability, accessibility, inclusivity, and experience design.

Venues 176

Venues Negotiating Sustainability Events 176

Attendease

AUGUST 26, 2024

Finding and booking an appropriate event venue 2. Negotiating with vendors and adhering to their policies 5. 5 Ways to Streamline Corporate Event Planning Corporate event planners have a lot on their plates—from negotiating with venues and vendors to designing memorable experiences that “wow” attendees.

Corporate Events 370

Corporate Events Event Planning Negotiating Trade Shows 370

Smart Meetings

APRIL 8, 2025

It covers everything you need to know about event planning, including finding venues, building a team, negotiating contracts, and even measuring success after the event is over. The book takes readers through all the essential steps, like creating a budget, choosing a venue, and navigating health and safety regulations.

Event Planning 217

Event Planning Financial Event Management Insurance 217

Eventmobi

MARCH 19, 2025

These include fixed costs, such as venue rental and entertainment, and variable costs, such as catering, that depend on the number of attendees. You may also negotiate with vendors like your venue and catering company to decrease costs. Project your revenue based on past event revenue or your expected attendees.

Financial 195

Financial Management Sponsorships Advertising 195

Smart Meetings

DECEMBER 22, 2023

Sheaks, attorney, author and faculty legal advisor for International Association of Venue Managers to break down the major legal challenges meeting profs should be aware of, like force majeure clauses and why knowing the difference between an employee and independent contractor is important. In short, think big.

Contracts 264

Contracts 2023 Negotiating Financial 264

Smart Meetings

FEBRUARY 21, 2025

They are responsible for finding the perfect destination, securing a venue, managing logistics, and ensuring a seamless experience for attendees. Rising costs for venues, catering, A/V services, and transportation mean they are constantly looking for the best value. Attendees now expect more interactive and engaging events.

Meetings 130

Meetings Sustainability Contracts Tech 130

Prestige Events Magazine

MARCH 25, 2025

The approach to take here is a methodical one as you need to negotiate with vendors, prioritise high-impact elements and establish robust contingency buffers. Consider the venue and its technological capabilities Venue selection in todays events landscape goes beyond its size and location.

Event Planning 158

Event Planning 2025 2024 Tech 158

GEVME

SEPTEMBER 7, 2018

We all know how hard it can be to find the right venue for an event. As possibly the hardest decision in event planning, choosing the right venue is one of the most important factors in making your event a hit. You saw the pictures of the venue option online, and you were impressed by what you saw.

Venues 159

Venues Negotiating Social Media Event Planning 159

Smart Meetings

DECEMBER 10, 2024

When these resources support additions to their strategy, this becomes a part of their RFP process, negotiations, and the services they partner with the destination on. Planners can focus on integrating inclusive practices at every stagefrom venue selection, programming and communications to execution.

2024 130

2024 Negotiating 2025 Tourism 130

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips. What should you include in the RFP?

Negotiating 264

Negotiating Contracts Hotels Consulting 264

Prestige Events Magazine

JULY 27, 2021

Central Hall Westminster (CHW), the flagship London site of Central Hall Venues, has teamed up with AV production partner, White Light (WL) to launch new packages for hybrid meetings and events. The comprehensive packages are designed to help organisers negotiate the maze of post-pandemic events in 2021 and beyond.

Negotiating 246

Negotiating 2021 2019 Venues 246

Smart Meetings

FEBRUARY 7, 2022

Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact. Finally, it all comes down to effective communication and negotiation to determine whether it makes sense to postpone, cancel or enforce the contract and potential litigation. PDT/ 2:00 pm.

Contracts 264

Contracts Negotiating Insurance Government 264

Smart Meetings

DECEMBER 11, 2018

Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Most properties will negotiate for a lower price if they can lock in the business for two or three years. Always pre-con: Before the official event date arrives, smooth out any potential hiccups with the heads of the venue.

Food and Beverage 220

Food and Beverage Negotiating Contracts Speakers 220

Smart Meetings

OCTOBER 21, 2021

Negotiating for the Win-win. Ryan Dohrn, president of Brain Swell Media , reframed the art of negotiation as a basic skill that can be improved with practice and perspective. Negotiation is not an act of war, it is an act of discovery,” Dohrn explained. Check out all the fun photos from the event here !

Negotiating 246

Negotiating Meetings Hotels Sports 246

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

Smart Meetings

MARCH 20, 2024

Read More: Top Legal Issues Meeting Profs Should Be Aware of in 2023 What To Leave Out Cohen has a few suggestions for the things you leave on the negotiation room floor of your contract: Your own personal liability for any issues caused by a guest, such as room damage, and noise complaints. Work with the venue if a problem arises.

Contracts 246

Contracts 2024 Negotiating Food and Beverage 246

EventMB

FEBRUARY 13, 2018

The only checklist you need to source the perfect venue for your event. Trends, tactics, free templates and research to help you with your event venue selection. Here’s the truth, your venue decision will impact the way you plan your event: It will take a lot of your budget Your venue partners will be your […].

2018 191

2018 Venues Events Negotiating 191

Smart Meetings

JULY 7, 2023

The International Brotherhood of Teamsters which represents 340,000 UPS workers considering a strike, walked away from the negotiating table with the company this week, starting a countdown to July 31 when the union vows to strike. Restock for onsite offices: Order new items for onsite offices through Amazon and ship directly to the venue.

Meetings 239

Meetings Contracts Negotiating Venues 239

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

PCMA Convene

DECEMBER 9, 2024

Venue sourcing venue affordability, availability, and inflexible hotel staff contribute to the frustration of event planners. Planners expressed disappointment with venues and hotels that have raised fees while simultaneously cutting services, leading to an increased perception of unfairness and dissatisfaction.

Negotiating 115

Negotiating Contracts 2024 Transportation 115

Smart Meetings

NOVEMBER 14, 2024

There were opportunities for us to buy out different destinations and evening event venues that we might not have had access to in a larger city.” Nobody minded; even the most high-end attendees of the over 1,000 people were more than willing to take a 25 minute trip into Seattle for a cool event, a cool venue and a great band,” she says.

2024 130

2024 Tech Transportation Negotiating 130

Smart Meetings

MARCH 14, 2023

Since its founding in 1999, Cvent has helped manage more than 5 million events, and lists over 302,000 hotels and venues as of Dec. 31, 2022, on the Cvent Supplier Network, an online platform with tools to search, negotiate and contract with hotels and venues for event space.

2022 246

2022 2021 Negotiating Contracts 246

Smart Meetings

NOVEMBER 14, 2024

There were opportunities for us to buy out different destinations and evening event venues that we might not have had access to in a larger city.” Nobody minded; even the most high-end attendees of the over 1,000 people were more than willing to take a 25 minute trip into Seattle for a cool event, a cool venue and a great band,” she says.

2024 130

2024 Tech Transportation Negotiating 130

EventSource

MAY 26, 2023

The Venue Your wedding venue sets the entire vibe of your big day, so it’s definitely worth being one of your wedding splurges. It needs to not only represent the theme of your wedding in the best possible way, but it should also cross off all of your non-negotiables from catering capacity to parking.

Entertainment 296

Entertainment Negotiating Banking Venues 296

Smart Meetings

NOVEMBER 14, 2024

There were opportunities for us to buy out different destinations and evening event venues that we might not have had access to in a larger city.” Nobody minded; even the most high-end attendees of the over 1,000 people were more than willing to take a 25 minute trip into Seattle for a cool event, a cool venue and a great band,” she says.

2024 130

2024 Tech Transportation Negotiating 130

Planning Pod

FEBRUARY 24, 2025

This detailed breakdown shows exactly where your investment goes, from venue rental and catering to our dedicated project management team. Navigate negotiations: Approach negotiations as a partnership, focusing on long-term relationships and finding a win-win. Dont say: “This price is non-negotiable. ” 5.

Negotiating 88

Negotiating Events Management Marketing 88