Attendease

AUGUST 26, 2024

Finding and booking an appropriate event venue 2. Negotiating with vendors and adhering to their policies 5. 5 Ways to Streamline Corporate Event Planning Corporate event planners have a lot on their plates—from negotiating with venues and vendors to designing memorable experiences that “wow” attendees.

Corporate Events 368

Corporate Events Event Planning Negotiating Trade Shows 368

SmartMeetings

MAY 13, 2022

Harness the Power of Negotiation for Post-Covid Success. In the latest Smart Meetings webinar, “How to Harness the Power of Negotiation to Master Your Post-Covid Events Career,” Alison Fragale shares how to be your own cheerleader and the science of prenegotiating. Contracts and Negotiations Amid Covid: Best of What’s Worked in 2021.

Negotiating 98

Negotiating Contracts Financial Medical Meetings 98

GEVME

SEPTEMBER 7, 2018

We all know how hard it can be to find the right venue for an event. As possibly the hardest decision in event planning, choosing the right venue is one of the most important factors in making your event a hit. You saw the pictures of the venue option online, and you were impressed by what you saw.

Venues 159

Venues Negotiating Social Media Event Planning 159

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

PCMA Convene

NOVEMBER 11, 2024

Negotiation coach Alex Carter will lead two PCMA Business School sessions during Convening Leaders 2025, on Jan. Negotiation coach Alex Carter starts off her April 2024 TEDx talk, “How to Ask for More — and Get It,” by saying the most important things she knows about negotiation she learned in a kayak.

Negotiating 105

Negotiating 2025 2024 Hotels 105

EventMB

FEBRUARY 13, 2018

The only checklist you need to source the perfect venue for your event. Trends, tactics, free templates and research to help you with your event venue selection. Here’s the truth, your venue decision will impact the way you plan your event: It will take a lot of your budget Your venue partners will be your […].

2018 191

2018 Venues Events Negotiating 191

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Prestige Events Magazine

DECEMBER 16, 2024

The Honourable Artillery Company (HAC) has joined Venue Directorys Instant Booking platform, offering event planners the ability to reserve rooms for up to 30 people with just a single click. And by eliminating the need for lengthy negotiations, the team can focus on what matters mostplanning and delivering successful events.

Venues 86

Venues Negotiating Management Meetings 86

GEVME

JUNE 27, 2018

Your ideal picture of a conference venue shouldn’t be tied to a nice, accessible locale only. The choice of venue has to be based on the clear requirements that your event sets in terms of size, lighting, network capabilities, etc. When to start looking for a venue. The best tips for selecting a conference venue.

Conference 149

Conference Venues Food and Beverage Transportation 149

Smart Meetings

JUNE 27, 2023

Payne, CMP, CMM, strategic partner at INNOV8 Meetings + Events , to get her take on the current marketplace and its impact on meeting planners, and some helpful tips and tricks planners should be looking at when drafting up a contract with a hotel or venue. Negotiate the Details Prepare for pushback on all fronts, Payne advised. “I

Negotiating 92

Negotiating Contracts 2026 Hotels 92

Event Farm

MAY 5, 2021

The Playbook provides three valuable tools for venue scouting. . Selecting an event venue. This section suggests questions to ask venues about compliance and safety, recommends venues with GBAC STAR accreditation, and advises following CDC guidelines on ventilation and sanitization. . Event risk assessment planning tool.

2021 306

2021 Event Planning Insurance Transportation 306

Velvet Chainsaw

AUGUST 6, 2024

Make sure that the costs you’re negotiating are comparable or better for your exhibitors. Moving forward, it’s wise to reevaluate these agreements and ensure that you are negotiating favorable pricing for your exhibitors. Many shows include links to their exhibitor manuals and order forms.

2024 221

2024 Negotiating 2023 Hotels 221

Event Farm

OCTOBER 11, 2016

Negotiate You may think ‘negotiate’ and expect this to be right at the beginning of the event planning process, and you’d be entirely right. Just remember that when working on budgets, a bit of extra negotiation at contract stage could be the saviour in your event management skills later down the line.

Event Management 193

Event Management Management Negotiating Events 193

Endless Events

DECEMBER 13, 2022

Whether you opt for an in-person or hybrid event, you need the right venue to create a truly captivating experience. Newbie event planners will often pick a venue, negotiate a deal with them, and sign the venue’s provided contract. . Why should you let your venue dictate what happens at your event? Management.

Contracts 119

Contracts Venues Negotiating Sustainability 119

EventSource

MAY 24, 2021

As you negotiate vendor contracts, be sure to keep COVID in mind and ask these important questions: . General: What is the venue’s policy on the postponement, and what are the associated fees? Don’t wait until the last minute to make changes or voice concerns with your wedding venue. Can we live stream our ceremony?

Venues 114

Venues Food and Beverage Negotiating Contracts 114

Eventinterface

SEPTEMBER 5, 2017

What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. From RFP to Venue Contract. Working in Non-Traditional event Venues. How event planners can overcome challenges in working with AV companies. Connect with Will at will@atemapartners.com.

Insurance 56

Insurance Negotiating Contracts Venues 56

Event Farm

FEBRUARY 7, 2022

Now two years in we’re realizing our new normal and event planners fully recognize that their attendees’ health is a non-negotiable priority. The sample can be collected individually at home or at the event venue, at the doctor’s office, or via video proctor with a Health Professional. At-Home vs. Onsite Testing for Events.

Negotiating 264

Negotiating Venues Events Technology 264

Coterie Spark

APRIL 22, 2022

Venue availability, room capacity, and nightly rates might seem like the only boxes you need to check off, but it’s the smaller, less obvious details that can become massive headaches. Once you finish searching for hotels, you also have to: Contact the venues. Synthesize your notes so you can pick a venue.

Venues 98

Venues Food and Beverage Negotiating Hotels 98

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Venues Negotiating Wireless 98

GEVME

MAY 16, 2018

Check out the major questions you’ll need to answer in your communication plan: Who’s the main point of contact for each aspect of event management (registration, venue navigation, catering, lighting, etc.)? The power of negotiation: Your budget may not always be super generous.

Social Media 195

Social Media Negotiating Event Apps Speakers 195

Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. If you’re planning a conference, it’s very likely you’ll need to contract and negotiate a hotel room block for your attendees.

Contracts 126

Contracts Hotels Negotiating Food and Beverage 126

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Event planners are coordinators, organizers, moderators, and professional negotiators. They know their market inside and out—every special event venue, every caterer, and every entertainer.

Negotiating 145

Negotiating Event Planning Education Venues 145

GEVME

MAY 21, 2018

Think about the ways to minimize expenses through sponsorships ; price negotiations; and partnerships with suppliers, vendors, or venue hosts. If you’re planning a charity gala or a holiday celebration, there is definitely a need for some decorations at the venue.

Corporate Events 214

Corporate Events Sponsorships Negotiating Social Media 214

Smart Meetings

DECEMBER 22, 2023

Sheaks, attorney, author and faculty legal advisor for International Association of Venue Managers to break down the major legal challenges meeting profs should be aware of, like force majeure clauses and why knowing the difference between an employee and independent contractor is important. In short, think big.

Contracts 105

Contracts 2023 Negotiating Financial 105

IMG

JANUARY 16, 2024

This way attendees could explore the company’s milestones by scanning QR codes strategically placed around the venue. Think reusable decorations, zero-waste catering, and venues with green certifications. Sustainable events are like the Prius of the event world – eco-friendly, efficient, and leaving a smaller carbon footprint.

2024 195

2024 Event Marketing Marketing Sustainability 195

SmartMeetings

JULY 30, 2024

They have the power to negotiate multiple concessions. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. This see significant savings.

Negotiating 105

Negotiating 2027 Contracts 2024 105

Attendease

APRIL 4, 2024

Think through the resources, staff, budget, venue size, marketing channels, etc., Embrace scalable venues and formats The right venues and formats will make running larger or concurrent events much smoother. You can even embrace a “hub and spoke” model with smaller satellite venues feeding into a main event hub.

Event Management 195

Event Management Management Sustainability Corporate Events 195

MeetingsNet

APRIL 10, 2023

How robust does your event network need to be, and what’s negotiable? Negotiating for this must-have service is a regular part of the job for Klein, ( below ) CEO of M-Plus Global Events, and he shared his advice on the topic during a session at Catersource + The Special Event in late March. How does the venue price its internet?

Negotiating 105

Negotiating Contracts Hotels Venues 105

Attendease

FEBRUARY 14, 2019

Ensure every member of your event planning team negotiates with vendors and makes an effort to get better pricing. They also address practical needs, like letting attendees know all the essential details (like venue and time) before the event. Poor budget accountability. Too many decision-making layers. Underwhelming event agenda.

Corporate Events 186

Corporate Events Event Planning Food and Beverage Negotiating 186

Expo Pass

SEPTEMBER 19, 2022

Also, what can they do to make negotiating with vendors a breeze? Rehearse your negotiations. You want to go into negotiations with a clear idea of what you want and what you are willing to offer for the vendor’s services. Can their branding and logo appear prominently on the flyer or venue? Create a connection.

Negotiating 145

Negotiating Social Media Contracts Events 145

Event Planning BluePrint

FEBRUARY 9, 2024

Today, I am sharing some of those insights, particularly focusing on the aspects of vendor and venue selection, negotiation strategies, and understanding contracts—key components that can make or break an event. The Foundation of Memorable Events: Vendors and Venues Selecting the Perfect Venue The venue is the heartbeat of any event.

Venues 62

Venues Negotiating Contracts Insurance 62

EventMB

JUNE 8, 2022

Event industry trade shows such as IMEX in Frankfurt present a unique opportunity to showcase new venue openings. Politicians and policymakers are keen to discuss their visions for attracting delegates to their destinations, while planners seek out the latest and most impressive new venues.

Retail 172

Retail 2028 Trade Shows 2022 172

Smart Meetings

NOVEMBER 1, 2021

You might want to take a second look at big city venues, where the access is convenient, amenities are abundant and hotel partners are eager to welcome you back. He is also not seeing a lot or protracted negotiations. The post Urban Venues Seeing Return of Group Business appeared first on Smart Meetings.

Food and Beverage 111

Food and Beverage Venues Hotels Telecommunications 111

GEVME

AUGUST 15, 2019

Having a skillful strategy helps to avoid overworking a week before the start of the event and becomes a negotiation advantage when talking with investors. Find out in advance how secure the Wi-Fi protocol at the event venue will be. Strategic meeting management is introducing more and more organisations into their work. Customisation.

2020 219

2020 2019 Negotiating Technology 219

Velvet Chainsaw

APRIL 13, 2020

The timing of recovery is going to be dependent on consumers and businesses having confidence that our cities and venues are safe again. In the first 90 days of resumed business travel, intimate gatherings are going to recover more quickly than mass gatherings. Do the Right Thing.

Contracts 397

Contracts 2009 Hotels 2020 397

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? A budget that fits into the price range of booking your venue and/or event services.

Venues 103

Venues Hospitality Contracts Events 103

Eventmobi

SEPTEMBER 27, 2018

Venue search and management. Sharing license and tools may be economical for some organizations, but it may also make it more difficult to switch providers or negotiate prices if you’re dissatisfied since other teams will have to be involved in the decision making. Sign #4: You’re not able to negotiate costs for event technology.

Event Management 150

Event Management Management Negotiating Event Technology 150