SmartMeetings

FEBRUARY 13, 2025

Focus your budget on experiential event elements that will provide the biggest impact, like AV equipment and lighting, unique venue spaces, or standout dcor elements, and minimize spending on less critical items like custom-branded products or luxury gift bags. Often, the more sought-after venues hold dates for their partners first.

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

Endless Events

JUNE 8, 2019

The city, the venue, the rooms, everything should be clear as water. Zoom or Skype are great options, but then again, pay attention to the WiFi capacity of the venue. They usually have to be at the venue at 5 AM to set up everything and then load out. Can I Negotiate Venue AV Charges? Loss Damage Waiver.

Wireless 101

Wireless Insurance Speakers Negotiating 101

Endless Events

JULY 23, 2021

The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. You will want to make sure the materials included will provide sufficient volume for the size of the venue. If you find out they charge you for 4 days, you may be able to negotiate that down to 2.5

Contracts 118

Contracts Negotiating Venues Wireless 118

Expo Pass

JULY 2, 2024

What factors should you consider when selecting a venue? It’s about basing venue selection on attendee interests. Venue selection factors Attendee interests Budget Public transport (is it nearby?) Surrounding amenities A/V & WiFi resources Attendee numbers (is there enough space?) Orlando was built for conferences.

Travel 78

Travel Transportation Contracts Hotels 78

Endless Events

FEBRUARY 6, 2023

We didn’t need eight brand-new rolls of tape and 36 batteries a day for one wireless microphone. Even if you’re not talking about changing cities, sometimes trying to find that independent third-party venue might save you a ton.” Yeah, the venue’s location is another great point,” says Brandt. “So

Contracts 71

Contracts Tech Negotiating Sustainability 71

PCMA Convene

SEPTEMBER 21, 2016

Meeting professionals, on the other hand, may have groaned about yet another bandwidth-hungry device soon to be in the hands of attendees — making for even trickier wireless service at event venues, especially hotels, where pricing and service speeds can be all over the map.

Wireless 40

Wireless Contracts Negotiating Hotels 40

Canadian Special Events

SEPTEMBER 26, 2016

For example, when requesting a quote from a hotel, ascertain those needs which are non negotiable and must be included, i.e. wireless internet in guest and meeting rooms, maid gratuities, parking, etc. Will you require the negotiated rates 3 days prior and post the event? Do all rooms require King beds and turndown service?

Negotiating 40

Negotiating Wireless Hotels Entertainment 40

Meeting Tomorrow

DECEMBER 4, 2019

Remember: AV providers, including our team here at Meeting Tomorrow, have tons of experience understanding hotel contracts and navigating negotiations. Unless the hotel is a union venue, this generally shouldn’t be a requirement, and it’s important to get the details ironed out in your contract.

Contracts 40

Contracts Hotels Wireless Negotiating 40

PCMA Convene

JULY 31, 2016

From stories about fax machines to photos of 3D projection mapping, from advice about negotiating piles of paperwork to a roundtable discussion among female CEOs, we’ve gone from serving an industry in its infancy to one that has come of age. Does a planner’s attitude make a difference when negotiating with hotels?” High(ish) Tech.

2012 56

2012 Food and Beverage 2013 2009 56

PCMA Convene

OCTOBER 31, 2016

There’s continually a lot of give and take and continually a lot of negotiation. We’ve invested $5 million in not only the wireless but the [IT] backbone and the infrastructure, and we still have some investing to do. THE SPECIAL-EVENT VENUE: ‘A Little Vision and Money’. THE BID: ‘It Really Wasn’t About the Politics’.

2016 40

2016 Social Media Hotels 2014 40